Building a Collaborative Environment
Tips On Building Collaborative Environments
Creating a collaborative environment within your team and between teams can often be the key to success. Individuals can learn from each other, motivate each other and help each other with workloads. The benefits are clear, however, creating this environment is not as straightforward. Gratton and Erickson (2007) have written a comprehensive guide on building a collaborative team environment and we have expanded this to include our own tips.
1. Lead by Example
If a leader shows enthusiasm and proactivity to collaborate with other teams and members within their team then this will create an environment in which all individuals feel comfortable collaborating and are motivated to try and do so.
2. Create a Shared Space
It is not just the intangible environment that can affect how well a team performs, but also its physical nature. A communal, open-plan work area allows employees to work together and support each other more easily. This can also enhance the relationships between teams, as they are not physically separated and can easily contact each other.
3. Employee Rotation
Encouraging employees to move around departments increases their understanding of what is going on around the business and increases their professional network within the business.
4. Strong Leaders
Strong leaders are crucial throughout the business for performing a number of tasks and creating a collaborative environment is one of these. They have the power to delegate to a variety of teams, bring teams together and create a sense of unity between teams.
5. Existing Relationships
Often existing strong relationships can be utilised to ensure a collaborative team is set up. This may be teaming up people who have worked together in the past or have a strong social bond. This eliminates early tensions and trust issues that can often develop with new teams.
6. Define Roles
Being sure exactly what your responsibility is and what everyone else is required to do helps avoid conflict and confusion and increases cohesion within the team.
7. Signature Practices
Processes which are unique to your organisation, but not individual departments have been found to create a sense of unity across the organisation. A method often used is a common induction system, whereby all new employees undertake the same experience when they join.
8. Community Feel
A community feel, whether it is within your team or company-wide, can improve performance and cohesion. This may be created by event days or parties or as simple as matching clothing. Individuals are more likely to collaborate if they feel a bond with their peers and a community, feel can help create this.
9. Develop Skills
Collaboration is not always easy to achieve immediately and hence the skills involved, i.e. communication, relationship building etc., can be improved by training programmes.
10. Share Knowledge
Sharing information that is beyond the specification of the task can often help to build relationships and collaboration within the team. This may be an external factor change, for example, but leaders should be careful not to share anything confidential.
11. Small Teams
Large diverse teams can often find it hard to gel, hence it is important to keep teams as small as possible, while not leaving them under-resourced.
12. Face-to-face Communication
Despite virtual communication vastly reducing costs in the past few years it has also reduced the sense of collaboration and unity within organisations. It is important to make time for face-to-face communication to avoid this.
Gratton, Lydna & Tamara J. Erickson. (2007). Eight Ways to Build Collaborative Teams. Harvard Business Review (November 2007).